Forms

Forms make it easy to collect information from others, even if those people aren’t part of your Notion workspace or don’t use Notion at all. All members on all Notion plans can create and use forms.

Forms are connected to databases, so each question in your Forms is connected to a property in your database. This way, your Forms live right alongside their responses, and you can use the information you collect in the same way you use information in any other kind of database.

To create a new Forms:

1. In a page, use the slash command /form.

2. Select Forms in the menu that appears.

When you create your new form, a Respondent property will be created automatically to capture your respondents’ names. You can also allow respondents to remain anonymous in your form sharing settings →

If you have a database you’ve already been using to collect information from various people, it’s easy to add a Forms to that database! To create a Forms from an existing database:

1. In a database, select + next to your existing views. Depending on your screen size, you may have to open the dropdown next to your current view and select Add view.

2. In the menu that appears, select Forms.

3. Select Create {#} questions to proceed.

Create a Created by property in your database if you’d like to capture your respondents’ names. You can also allow respondents to remain anonymous in your form sharing settings →

Once you’ve created a Forms, you’ll be taken to the Forms builder, which looks like this.

The Forms builder lets you decide what your Forms will look like and how it will work when you share it for others to fill out. To configure your Forms:

1. Give your Forms a title and an optional description.

2. Hover over the Forms’ title to add a Form icon or a Form cover.

3. Click into the questions in your Forms to edit them. By default, any changes you make in the Forms will be synced with the names of your database properties. For example, if you create a new question that asks “What time do you prefer?”, a new property with that same name will be created in your database. If you change a Forms question from “Favourite colour” to “What’s your favourite colour?”, your “Favourite colour” database property will be renamed to “What’s your favourite colour?”.

4. To add more questions to your Forms, select + underneath the last question.

5. Hover over each question in your database and select •••. From here, you can:

   • Make the question Required. This means that respondents will have to answer the question to submit the form.

   • Add a Description to your question so people can better understand what you’re asking about.

   • Show options as a list view or a dropdown if your question is multiple choice.

   • Allow a Long answer for text property questions.

   • Change the Question type, which is the equivalent of the property type. For example, this could be a Multiple choice question type or property if you want to ask a yes or no question. It could be a Date question type or property if you want to ask about someone’s availability or birthday.

     • For questions that are tied to multi-select, relation, and people properties, you can specify a maximum number of selections per response.

   • Toggle off Sync with property name if you want your Forms questions to look different from your database property names. For example, maybe you’d like to ask “What’s your favourite colour?” in your Forms, but you want the responses to be collected in a property with a more simple name, like “Favourite colour”.

   • Add conditional logic if your question is multiple choice and you’re on the Business or Enterprise plan. For example, if the user selects option A, you can direct them to a specific follow-up question.

   • Duplicate question or Delete question.

6. Select Forms settings at the top of your Forms builder → Submit screen. From here, you can adjust the submission experience for your respondents, like the submit button's Colour and Text, as well as the Confirmation title and Confirmation body. You can also choose to receive an email copy of each submission.

7. Once you’re done setting up your Forms, select Preview at the top to see what your Forms will look like when you share it with others.

To share your Forms:

1. Select Share Forms at the top of the Forms builder.

2. Select Who can fill out and choose one of the following options:

   • Anyone at {your workspace} with link, which means that any workspace members can fill out the Forms if they have the link. Guests can only fill out the Forms if they have been given access to the database that the Forms is connected to.

   • Anyone on the web with link, which means people who aren’t part of your Notion workspace and people who don’t use Notion can fill out the Forms if they have the link.

   • No access, which you can select if you’d like to close your form and stop accepting new responses.

3. If your Forms is available only to people in your workspace and anonymous responses are turned off, you’ll be able to select Access to submission and choose how respondents can interact with their submissions after they’ve been submitted:

   • No access means that the respondent won’t be able to see their Forms responses after submission.

   • Can view means that the respondent will be able to see their Forms responses after submission.

   • Can comment means that the respondent will be able to comment on their Forms responses after submission.

   • Can edit means that the respondent will be able to edit their Forms responses after submission.

   • Full access means that the respondent will be able to edit their Forms responses after submission, as well as update permissions for the page containing their Forms responses.

4. If you’ve chosen to share your form with anyone on the web who has the link and you’re on a paid Notion plan, you can toggle Notion branding on or off depending on whether you want the Notion logo to appear in your form.

5. Toggle Anonymous responses on or off depending on whether you want the respondent’s name to be recorded when your form is filled out. Respondents for forms available to Anyone on the web with link will automatically be anonymous.

   • In Forms created from scratch, this information will be captured in the Respondent property, which is automatically created in your database.

   • In Forms created from an existing database, you can create a Created by property in the database to capture this information.

6. Copy the link to the Forms at the top of the menu and you’re ready to share.

You can fill out a Forms using your desktop or mobile device as long as you have the Forms link and the permissions required to do so. Keep in mind that some Forms can only be filled out when you’re logged into the Notion workspace where that Forms has been created.

To get a copy of your form responses, you’ll need to log into your Notion account or create a new one. You’ll only be able to edit your form responses if you have Can edit content access to the database, or Can edit access to the database page where your responses are stored.

By default, Forms responses will be stored in a Table view of your database named Responses. You’ll see your Forms questions as database properties.

You can build automations into your Forms so that specific actions can be taken when you get a new response or when a question is answered a certain way. You can send status updates to the respondent, send them notifications in Slack, and more.

To do this:

1. Open your Forms builder.

2. Select ••• at the top → Automations.

3. Add one or more triggers for the automation.

4. Add one or more actions for the automation.

Learn more about automations here →

If you’re a workspace owner on an Enterprise plan, you can prevent workspace members from making Forms available to anyone on the web who has the link. To do this, workspace owners can:

1. Go to Settings → Security.

2. In the Security tab, toggle on Disable publishing sites, forms, and public links.

Any Forms already live on the web will be taken down once you turn this setting on. Note that turning this setting on will also prevent members of your workspace from publishing Notion Sites.